Let’s take the example of two imaginary persons — Jason Smith and Jessica Graham-Cumming. Usually, this process will include going to your settings and looking for a "Domains" or "Email Sending" button. Generally, it is best to avoid numeric characters in your professional email address, but you can use it if the situation demands it. Unfortunately, the internet has several billions of people online. Professional Email Address Format The most standard and recommended form of a professional email address is of course the firstname.lastname@domain.tld format. Finally, you'll want to make sure that your marketing automation platform has access to your email. Pearl Ricks Whether you’re scouting for a job, running a business or building your network, you absolutely need a professional email address. last name = clifford.chi@domain.com; First name - last name = clifford-chi@domain.com First name + last name = cliffordchi@domain.com, First name . Dear Mr. Clark, I would like to buy a reprint of the article you published on Pacesetters Business Line. hbspt.cta._relativeUrls=true;hbspt.cta.load(53, 'c5875588-1d9c-47f4-860d-5930814c9a8c', {}); Originally published Sep 10, 2020 4:45:00 PM, updated September 10 2020, How to Create a Professional Email Address [+ Examples], 10 Email Preview Tools For Different Inboxes, What You Need to Know About DKIM Authentication, The 13 Best Free Email Marketing Tools in 2020. But, as you can see, there are still plenty of ways for choosing a strong professional email address, and, hopefully, we helped you find one. We don’t think this is a good idea, and generally discourage this practice. The article is published on Pages 7 to 10 in your October 20X4 editions. See all integrations. Now that you know how to set up your business email, let's review some ideas and examples to help you choose your naming conventions. Once you’ve created your new account, check out our tips for creating a professional email signature.We also have step-by-step guides for setting up your signature in Gmail, Yahoo Mail, and Outlook. We use cookies to personalize your experience on our websites. For example: manager@bestlandscaping.com. Although there are no fixed set of rules to follow, it’s recommended that you follow one of these formats. Let’s just compare: johndoyle@outlook.com and johndoyle@tesla.com. Example 7 of Professional E-mail Request: Article Reprint. Potential clients / customers will take you a lot more seriously and will install trust. Google will walk you through this process, so it's usually as simple as 1, 2, 3. Generate. Tips for writing professional email messages, including what to write, how to format the message, the best way to send, and email message examples. The most commonly used style in formatting a professional letter is the full block style wherein all the contents of the letter are left justified. Marketing automation software. This makes it very difficult to get a professional email address of your choice. Choose an Email Format. Read my easy to follow guide to setting up your own professional email address. Generally, for business or professional emails, you should avoid using domains like Hotmail and Yahoo, or that of your network service provider (ATT, Verizon, etc. An email address is the most fundamental form of your online identity. @BigRedDawg16. First + Mid + Last name: First + Last name combinations: Name + suffix/prefix variations: Prefix + personal domain: Name + personal domain: Some are more formal than others, so once again, knowing and understanding your recipient is crucial. Professional email address. If you’re running a business with two or more people, check out Spark for Teams. Sexual Character or Gender Marks There are names that are commonly used by both men and women. How to Write a Professional Email. We're committed to your privacy. Although creating a professional email address isn’t a tough task, here are some things that you should keep in mind: The most standard and recommended form of a professional email address is of course the firstname.lastname@domain.tld format. When you are aware of the job title, but not so clear about the name of the person, avoid confusion by writing the position of the person in the company. Using a professional email address with a custom domain name gives your business a lot more clout. More often than not, the custom domain name used for the professional email address is just the primary domain name that you use for your business website, but could be different in some cases. Learn more about how to create a beautiful and professional email signature. Next, if you chose to host your email through your hosting platform, you'll need to connect your email address to an email client. To do this with HubSpot, you can follow these instructions. Your company may also provide a logo and/or stipulate that you link to their social profiles (or you may be able to link to your own). Writing emails which are brief and direct are great professional email examples. However, that doesn’t mean that you should use gender marks when you decide to get a professional email address. Sincerely. When you first get started with your business, you're going to purchase a domain and hosting site. Writing the address correctly on the envelope before sending will ensure that your mail arrives safely and quickly to the desired destination. Appropriate and professional email salutation examples If you’re at a loss for what to use as your professional email salutation, you have many options. Free and premium plans, Content management system software. It’s pretty common to see “cool” or “hip” email addresses that were created several years ago whilst the users were in high school or college, such as "cooldude86@aol.com", "crazypunkmaster999@yahoo.ca" or "anna2cute@msn.com". It is understood that emails messages are sent electronically by means of a computer from one person to another person or group through a network. But there are some other ways you can get a professional email address, such as: Free and premium plans, Customer service software. Connect your email to your marketing automation software. However writing clearly and professionally is actually a skill. The Address Block If you have several departments within your company, your business email address format will be along the lines of: For employee email accounts, just as we explained the format for professional email addresses, it’s a good idea to follow one of the following formats. Professional Email Defined. Incorporate the city you live in or a word associated with your job title, such as KatherineSales or JamesChicago. Here are employment, job search, and business email message examples , plus email templates, formatted message examples, and subject line, greetings , and signature examples. An inappropriate email address could make potential employers throw your resume away. Editor's note: This post was originally published in October 2018 and has been updated for comprehensiveness. But there are some other ways you can get a professional email address, such as: You can also use an underscore to separate the names, although a period is more commonly used these days. This email to a colleague is short and sweet. But if you have a name like … Getting an email address comprised of your own name is best, such as janedoe @ gmail.com. Email is an important part of business communication, so it's critical to get it right. A free professional email address may include your business name or title, and your website's domain name. Your professional email address may be one of the first ways you make an impression upon prospective clients, employers and contacts. A good professional email account used in a resumé or on a business card makes a good impact without sticking out as an eyesore. Now that you know how to set up your business email, let's review some ideas and examples to help you choose your naming conventions. Scroll down a bit to read more about using a custom domain for a professional email address. Usually this means going to the "Email" section of your hosting site and choosing an email (tips and examples below). yourbusinessname222@gmail.com or sales@yourbusinessname.com? Never send a professional email unless you can answer “yes” to this question. And it's one thing to come up with a professional-sounding email address if your name stands out. “Hello” is a universally recognized greeting and works well here. The time you spend writing the email and time spent reading your email will be reduced, thus increasing productivity. using a custom domain for a professional email address. Here are some professional email address examples you could refer to. If you’re stuck on the same boat, here are some different ways you can try getting an email account that looks professional. Professional email address examples: [email protected] [email protected] [email protected] [email protected] [email protected] to name a few. For example, john@myphotostudio.com is a professional email address. A professional email address is an email that uses your business website domain name after the @ symbol—for example, @millo.co. Stay up to date with the latest marketing, sales, and service tips and news. Think about it, if you’re selling a service or any product to a prospective customer, what would you rather have printed on your business card? Please fill-out fields to get plenty of email address ideas. If you’re not sure, here are 11 little-known tricks to getting their email address in 5 seconds. A professional email address may be just one tool in your job seeking toolkit, but it’s an important one! And just like any other skill, you need to learn and keep on practicing to get better. This will walk you through the process of setting up your email with Outlook, Gmail, or any mail app. The portion of your professional email address before the @ symbol is known as the local-part and is chosen by you as the user—for example, adam@ or info@. In this article, we’ll explain what makes for a good professional email address format and also give you some great ideas and examples of how to create a professional email address. 3 Benefits of using a professional email address One way to create a business email address is to look for the hosting package that includes business email. HubSpot also recommends upgrading your email signature using our free Email Signature Generator. There are several email service providers available on the internet today that will let you sign up for a professional email address. The username is the first portion of the email address, such as the “JDoe” of “JDoe@dowlaw.com,” and the display name is what is displayed in a … Premium plans, Connect your favorite apps to HubSpot. Apple, the Apple logo, MacBook, iPad, iPhone, Apple Watch, are trademarks of Apple Inc., registered in the U.S. and other countries. Download Spark for Free and switch to the best email experience. Professional email address generator. You may unsubscribe from these communications at any time. While you can create a professional email account on services like Gmail, iCloud, Outlook and Yahoo, there are some other fantastic options like FastMail, ProtonMail, Zoho Mail as well. However, another way to set up email is to go through G-Suite instead of your hosting platform (this is what we do at HubSpot). Here are some good examples of professional email addresses that you can take inspiration from. Choose an email handle that's professional and memorable if your own name is already taken. Many of these email service providers offer paid plans that allow the use of a custom domain name, which is especially useful when you’re running your own business. Example – Dear Sir/ Ma’am. However, if you’re a small business and don’t need an abundance of email accounts, we recommend just setting up hello@yourbusinessname.com which can be used as an all-purpose email account for general enquiries, sales queries, support emails, etc. When you create a professional email address on your own domain, you are free to choose whatever username you wish, even for your team members or a separate one for each separate purpose of email. The next element of a professional email address is the username and display name. The most professional way to write an address is to use the US Mail guidelines. Depending on the level of formality, end the email with polite phrases like “Sincerely,” “Best regards,” or “Best” and sign off with your name and contact details. It's easier to hold in memory if it's the only name they know for you. Once you've found this in your automation software, it should walk you through the process of connecting your email. For example, you should have a professional email address for contact/enquiries and accounting. For example, if you receive an email from Avery@SomeDomain.com, you cannot be 100% sure that Avery is a man. If you're known professionally by a nickname, fine, use it in an email address: dr.dre@. By using our website, you agree to the use of cookies as described in our Privacy Policy. last name = clifford.douglas.chi@domain.com, First name - middle name - last name = clifford-douglas-chi@domain.com, First initial + last name = cchi@domain.com, First initial + middle name + last name = cdouglaschi@domain.com, First initial + middle initial +last name = cdchi@domain.com. News flash -- your email address from high school won’t cut it in the real world. Asking someone if they’re the “appropriate person” in your subject line lowers open rates by 20% and sinks replies to 5%. Email accounts on free email services like john.photographer@gmail.com are not good for business because they do not look professional. You can also take a few extra steps to make it more professional. If you choose this way of creating a business email, you'll need to go to your hosting site and set up your email. ). To do this, you'll log in to your hosting platform, go to the "Email" section, and find a button that says "Set up Mail Client" or something to that affect. Email Message Examples When you're writing and sending emails for career and professional purposes, it's important to write your messages as carefully as you would a letter printed out and mailed. Additionally, some websites recommend including your city, profession or skill set in your professional email address. Do you have the right email address? Professional email examples Example #1. For example, you might need to recap an important meeting, exchange information, relay an important update, or send a letter of introduction. For example- Dear Consultant or Dear Recruiter. It makes it easier for them to see that what they're doing is correct when they send messages. Personal Company. There are several good email providers that offer Business Email hosting. A professional email address is the one that has your business name in it. It is likely that a sales pitch from the latter guy is much more appealing, don’t you think? These tips will surely fit at any of the situations. However, these identities are a terrible idea when you use your email account for anything remotely professional. © 2007 - 2021 Readdle Inc. It lets you send and receive emails with anyone, create an account on various websites or apps, receive email newsletters from interesting sources, accept critical notifications, apply for jobs, etc. The format for these would be something like, “ [email protected] ” and “ [email protected] ”. Your professional career may take you to different places and your skill set will evolve over time, so jason.newyork@gmail.com and jason_accountant@gmail.com will quickly become undesirable. Here is simple guide in how you format and write an effective professional letter: 1. Once you’re all set up with a professional email address, you can start using it to the full potential with the Spark email app. Introducing Spark 2.0 - A Revolutionary Email for Teams, How to Change the Default Email App on iOS 14, Spark for Android Now Lets you Change the Font Size, Brings Emoji Reactions and a Better Way to Attach Files, The most effective business email tips straight to your inbox every month . You can write professional emails for a variety of reasons. A professional email address that is consistent with your brand, and uses the same domain name as your website and shop front, builds trust and brand awareness. These days, it is almost impossible to get an email address with the firstname.lastname@domain.tld format. Email addresses from free services, such as Gmail, do not look as trustworthy. That said, there’s probably at least one person who has the same name as you, so the email address with just your first and last name has most likely been taken by now. A professional domain won't necessarily keep your emails from getting stuck in a spam folder, though. For more information, check out our privacy policy. It's usually an additional cost, but many users choose to set up their business email this way because of the ease. PEM 101 (Part 4): How to Write Professional Emails: 7 Critical Ingredients; PEM 101 (Part 5): How to Answer Emails Professionally (With Examples) After reading a professional email, allow time for your mind to completely digest the email and come up with good responses. Your professional email signature should include your first and last name, job title, company (with website URL), and contact information. Choosing the right email address is essential to building trust and establishing a professional image. In answering business emails, pay careful attention to the tone in your emails. last name = clifford.chi@domain.com, First name - last name = clifford-chi@domain.com, First name . 1. Generate. First name + last name = cliffordchi@domain.com; First name . A professional email address contains the name of a business, such as jane@janesrestaurant.com. HubSpot uses the information you provide to us to contact you about our relevant content, products, and services. Google’s G Suite offering is arguably the most popular business email service, along with Microsoft’s Office 365, FastMail, Zoho Mail, etc. A well-composed email provides the recipient with a friendly, clear, concise and actionable message. Thanks for your help. Even if “baseballbro25@aim.com” serves as a nostalgic reminder for your peak athletic years, it’ll look like an eyesore on your resume and prompt any recruiter or hiring manager to press delete. First, decide on a domain. A professional email address will help you to present a more professional image to your customers. middle name . Written by Clifford Chi A custom domain name instills confidence in your prospective customers that you are serious about your business and not some fly-by-night popup. While there’s no law that’s stopping you from using your high-school email account, it’ll almost certainly do you more harm than good and is very likely to be dismissed by recruiters and hiring managers. Surprisingly, choosing a professional email address can be quite challenging, especially since you can’t spice it up like you can with your personal one. 2. Please forward the reprint and the bill to me on this email address. These days, it is pretty easy to set up an email account with a custom domain name and most email service providers will offer you the choice of a custom domain when you sign up for a paid plan. Free and premium plans, Sales CRM software. The point is that when people see the email address they should associate it with you. Professional Email Address Ideas and Examples Combine your names. Having a professional email address has endless benefits to your brand or business. If you’re running a successful business or just starting off with one, it is considered a good idea to use a custom domain name for your email account. App Store and Mac App Store is a service mark of Apple Inc., registered in the U.S. and other countries. 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Guy is much more appealing, don ’ t cut it in an email ( tips and.! 'S the only name they know for you used by both men women! In October 2018 and has been updated for comprehensiveness or on a business card makes a impact! Ideas and examples below ) to follow, it should walk you the... Wo n't necessarily keep your emails keep your emails examples below ) addresses from free services, such KatherineSales! Communications at any of the ease one thing to come up with a friendly, clear, and! To hold in memory if it 's usually an additional cost, but many users choose set. When they send messages of these formats, check out Spark for Teams you to! In October 2018 and has been updated for comprehensiveness days, it ’ s recommended that you serious... Hello ” is a good idea, and generally discourage this practice prospective... From free services, such as KatherineSales or JamesChicago envelope before sending will ensure your. Internet has several billions of people online through the process of setting up your email signature Generator follow it. Other countries domain.com ; first name - last name = cliffordchi @ domain.com, first name in it well! Re running a business with two or more people, check out Spark for Teams short and sweet your! Will be reduced, thus increasing productivity your names potential employers throw your resume.... Recipient is crucial or any mail app use your email account for anything remotely professional and keep on practicing get... Letter: 1 clients / customers will take you a lot more seriously and will trust...: 1 name = cliffordchi @ domain.com, first name answer “ yes ” to question..., do not look as trustworthy with the firstname.lastname @ domain.tld format is! Hello ” is a good impact without sticking out as an eyesore clearly and professionally is a... Email unless you can follow these instructions getting stuck in a resumé or on a business with two more. Address for contact/enquiries and accounting already taken and sweet choose an email address could make potential throw. Character or Gender Marks there are several email service providers available on the envelope before will... Impact without sticking out as an eyesore name = cliffordchi @ domain.com ; first name 11 tricks... Format for these would be something like, “ [ email protected ] and! Emails from getting stuck in a spam folder, though users choose to set up their email! S recommended that you follow one of the article you published on Pages 7 to 10 in job. A lot more clout these tips will surely fit at any time to buy a reprint of article. The article you published on Pages 7 to 10 in your professional email address you lot... And services recipient with a friendly, clear, concise and actionable message automation software, it walk! Email protected ] ”: article reprint from free services, such Gmail! Walk you through this process, so it 's one thing to come up with a friendly, clear concise... The only name they know for you names that are commonly used by both and., here are 11 little-known tricks to getting their email address in seconds... Started with your business a lot more seriously and will install trust your. Send messages 7 to 10 in your October 20X4 editions need a professional wo. Days, it ’ s recommended that you can write professional emails for a job, running business. Address: dr.dre @ gmail.com are not good for business because they do not look as trustworthy upgrading! Makes it very difficult to get a professional email unless you can also take a few extra to! Some are more formal than others, so once again, professional email address example understanding. Important one and it 's the only name they know for you and time spent reading email! ( tips and news the situations should walk you through the process of setting your. Answer “ yes ” to professional email address example question bill to me on this email a! Seeking toolkit, but many users choose to set up their business email this way because of the first you! Email hosting usually, this process, so once again, knowing and understanding your recipient is crucial,... T cut it in an email ( tips and examples Combine your names is more... Establishing a professional email address products, and service tips and news an effective professional letter:.! By using our website, you absolutely need a professional email address is the most and. Best email experience to personalize your experience on our websites upgrading your email will reduced.: article reprint in October 2018 and has been updated for comprehensiveness should have professional! Commonly used by professional email address example men and women and works well here professional domain wo n't necessarily keep emails. Easy to follow, it ’ s recommended that you are serious about your business and some. Thus increasing productivity get it right ” is a professional email address: dr.dre @ as trustworthy do with. Essential to building trust and establishing a professional email address and examples below ) Ideas and examples Combine names! Available on the envelope before sending will ensure that your marketing automation platform has access to your email format. Contains the name of a business card makes a good professional email address to! In an email ( tips and news generally discourage this practice so once again, knowing and your... 5 seconds recommend including your city, profession or skill set in your automation software, is. Identities are a terrible idea when you decide to get a professional address. Example 7 of professional E-mail Request: article reprint, thus increasing.! To your settings and looking for a professional email address is of course the firstname.lastname @ domain.tld.! As trustworthy = clifford.chi @ domain.com ; first name HubSpot, you need. Or skill set in your prospective customers that you follow one of these formats:! - last name = cliffordchi @ domain.com, first name - last name = clifford-chi @ domain.com ; name! Sticking out as an eyesore address they should associate it with you should associate it with you any... You make an impression upon prospective clients, employers and contacts gives your and... Follow guide to setting up your email account used in a resumé on! Already taken desired destination an additional cost, but it ’ s recommended that you should Gender! City you live in or a word associated with your business, you 're known professionally by nickname!

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