the document inspector can remove personal data from a workbook

You can use the Document Inspector to find and remove hidden data and personal information in Word documents. The Document Inspector feature of Office lets you check your document for hidden properties and personal information. Tip: In Excel 2007, please click Office Button > Prepare > Inspect Document, see screenshot:. The Document Inspector helps you to prepare your documents, presentations, or workbooks for publishing and sharing by checking for items that may contain hidden or private information. Use the Document Inspector dialog box to select the type or types of data to find in the document. Macro or VBA items that may have hidden data in your presentations. To help protect this information, make sure that any shared documents can be accessed only by trusted users. To unshare a workbook, click Review > Share Workbook and uncheck the Allow changes by more than one user at the same time box. To open the Document Inspector, click File > Info > Check for Issues > Inspect Document. If your organization has added custom inspector modules to the Document Inspector, you might see additional types of information. In PowerPoint, the Document Inspector displays several different Inspectors that enable you to find and remove hidden data and personal information that is specific to PowerPoint presentations. The names of the worksheets containing that data are then saved with the workbooks but may not be visible. When you share an electronic copy of certain Office documents with clients or colleagues, it is a good idea to review the document for hidden data or personal information. You can use the Document Inspector to remove this kind of information before sharing a workbook with others. So after running the tools and recording the output, you can then remove the properties via the Excel Document Inspector and execute the tools again. What the Document Inspector finds and removes in Excel documents, Remove hidden data and personal information by inspecting documents, presentations, or workbooks, make sure you have the latest version of Office. PowerPoint presentation can save several types of hidden data and personal information. Microsoft Document Inspector is a feature within Microsoft Word, PowerPoint and Excel that allows users to search the document's contents for text phrases and sensitive or personal information. Comments for defined names and table names. Click Check for Issues, and then click Inspect Document. Select the File menu then Info. Hidden names    Workbooks can have hidden names that might be the source of hidden data. Open the PowerPoint presentation that you want to inspect for hidden data and personal information. In the “Document Inspector” dialog box that appears, select the checkboxes for the types of data you want the Document Inspector to find and remove from the document. Important: We highly recommend that you use the Document Inspector on a copy of your original workbook, because it is not always possible to restore the data that the Document Inspector removes. It's a tool used in the Windows version of Word. Cookie information is stored in your browser and performs functions such as recognising you when you return to our website and helping our team to understand which sections of the website you find most interesting and useful. In no event shall the owner of the copyrights, or the authors of the applications/code be liable for any loss of profit, any problems or any damage resulting from the use or evaluation of the applications/code. If you used specific features, your document might also contain additional kinds of personally identifiable information (PII), such as e-mail headers, send-for-review information, routing slips, and template names. Invisible on-slide content     Your presentation might contain objects that are not visible because they are formatted as invisible. Custom XML data     Documents can contain custom XML data that is not visible in the document itself. True. Because you are not able to undo the inspect document process. Note: If the hidden worksheets in your workbook contain data, you might change the results of the calculations or formulas in your workbook by removing them. Uncheck to Document properties and personal information. True False. If your organization customized the Document Inspector by adding Inspector modules, you might be able to check your presentations for additional types of information. Tip: If you're just looking to not print comments, go to File > Print, click Print All Pages and uncheck Print Markup. Custom XML data that might be stored within a workbook, Objects that aren't visible because they are formatted as invisible. How To Remove Personal Information From A Workbook In Microsoft Excel 2010. Select Inspect. This includes: Revision tracking data, introduced in PowerPoint 2016 build 8403 for Microsoft 365 Insiders, illustrates a limitation of Document Inspector. What is this warning and how I can remove this message? You can use Document Inspector to remove this information before sharing a workbook with others. The Document Inspector can find and remove this XML data. An electronic copy of a Word document that you share with clients or colleagues often contains hidden data or personal information that is stored in the document itself or in the document properties or metadata. Content or objects that are not immediately visible in a presentation because they are located outside the slide area, including: The Document Inspector does not detect or remove off-slide objects with animation effects. Shared workbooks only function properly on network drives that are read-only. Required fields are marked *. Hidden information can include the data that PowerPoint adds to let you collaborate on creating the presentation with other people. Custom XML data that might be stored within a presentation. If you remove hidden content from your presentation, you might not be able to restore it by clicking Undo. These include document properties, comments, headers and footers, hidden worksheets, and more. For example when you apply a filter to a column, Excel creates a cached copy of the unique values in that column to reflect the current filtering state of the workbook. In Excel, you can apply the Inspect Document feature to inspect the personal information of a workbook, and then remove them as you need. In the Document Inspector dialog box, select the check boxes to choose the types of hidden content that you want to be inspected. If you distribute a copy of a workbook that has hidden rows, columns, or worksheets, other people might unhide them to view the data that they contain. If you do not know whether your document contains hidden text, you can use the Document Inspector to search for it. The PowerPoint Document Inspection window shown below opens up. The table that follows lists the types of hidden data and personal information the Document Inspector can find and remove from your workbooks. If you are using Microsoft Word Starter 2010, not all the features listed for Word are supported in Word Starter. Then click the “Inspect” button. This feature is only available to Microsoft 365 subscribers who have joined the Office Insider program. Un-check the check box that says "Remove personal information from file properties on save" Hit OK. This information can let other people see the names of people who worked on your workbook, comments from reviewers, and changes that were made to your workbook. Word features a built-in tool to help you find and remove personal information and other hidden data. Note: This Inspector cannot detect objects that are covered by other objects. Strictly Necessary Cookie should be enabled at all times so that we can save your preferences for cookie settings. 6. It's a good idea to use the Document Inspector before you share an electronic copy of your workbook, such as in an email attachment. 2 This includes: Macros, including Excel 4.0 Macro sheets (XLM). If there are hidden columns in your workbook that don't contain data and that are located between columns that do contain data, these empty hidden columns will also be detected and removed. Links to data in other workbooks. 300+ powerful features / functions for Excel 2019, 2016, 2013, 2010, 2007 or Office 365! If you remove hidden rows, columns, or worksheets that contain data, you might change the results of the calculations or formulas in your workbook. Document properties also known as Metadata (Data about data. Hidden rows, columns, and worksheets    Workbooks can have rows, columns, and entire worksheets that are hidden. When you try to save a workbook, suddenly a pop-up appears saying 'Be careful!Parts of your document may include personal information that can't be removed by the Document Inspector. Parts of your document may include personal information that can't be removed by the Document Inspector. In Word, the Document Inspector displays several different Inspectors that allow you to find and remove hidden data and personal information that is specific to Word documents. Upon inspecting the core.xml, document.xml and people.xml files, you should see that there is no personal data in the document anymore. What tool is best suited to combine multiple versions of a shared workbook into one document? If you are a Microsoft 365 subscriber, make sure you have the latest version of Office. Hi All I have an Excel 2013 document that I've been using for over two months and have had no problems with editing or saving it. A cell that contains a comment is marked with a green triangle. You can remove this hidden information before you share the document with other people. The Document Inspector checks a workbook for metadata and personal information. To prevent this information from a workbook being shared publicly with other people you can follow the below steps: The next time you will open the workbook you will not find personal information. Such as the Author of the document, the date that the document was created, and the location on a computer or network that the document was created). Objects that are not visible, because they have been formatted as invisible. This is available in Excel, Word, and Powerpoint. As this information is more than sufficient for other person to figure out the kind of work is going on, in short to secure the data to be shared publicly, you may want to remove the hidden information each time you share the workbook with other person. It's a tool used in the Windows version of Word. If your organization customized the Document Inspector by adding Inspector modules, you might be able to check your documents for additional types of information. You can remove hidden information in Visio, just like you can from other apps for Office. This information can enable other people to see the names of people who worked on your document, comments from reviewers, and changes that were made to your document, things that you might not want to share outside of your team. In this article we will let you understand how the Document Inspector feature in Excel can help you in removing hidden data and personal information in your workbooks. To get rid of this information from a shared workbook, unshared the workbook. The Document Inspector window will appear on the screen; Click on Inspect button . These filters can be the cause of cached or hidden data in your workbook. Note: Unless you send your document to Microsoft, Microsoft does not have access to any information from your document. The document location won’t be added back to the file while saving until you close Excel 2013 or later and reopen the file again. Note: If a document is available to other people on a shared server, whenever someone opens the document, information is displayed about the name of the user who has the file open and the name of the computer on which the file is stored. USE DOCUMENT INSPECTOR. The Document Inspector can find and remove this XML data. Document Inspector helps you find and remove hidden data and personal information in Excel workbooks. Document Inspector displays items that it detects to help you find and remove hidden data and personal information that's specific to Excel workbooks. In the Document Inspector dialog box, select the check boxes to choose the types of hidden content that you want to be inspected. You can examine each item that's found and determine if you want to remove it manually or replace it with an item that doesn't have hidden data, such as a static picture. True ... Open Document spreadsheet Macro-Enabled Binary. Office automatically maintains the name of the person who most recently saved a workbook, the date when a document was created, and document location (Excel 2013 or later versions). Scenario Manager scenarios    Workbooks can have scenarios that were defined by using Scenario Manager. File sharing increases the risk that certain kinds of document metadata (stuff that's embedded in a file, often without your knowledge) could leak online, such as who worked on a document or who commented on a document. The Document Inspector checks for following items that may have PivotCache, SlicerCache, or Cube formula cache: Excel Survey questions that were created in Excel for the web and saved with the workbook without being visible there. Revision tracking data (that is, user names and the times when they made edits) is added to the presentation. To remove potentially sensitive data from external data sources, select the Remove data from external sources stored in the document check box. To remove the personal information and hidden data click the Remove All buttons. If you remove hidden content from your document, you might not be able to restore it by clicking Undo. after i run the document inspector, is a workbook property assigned to automatically remove the metadata each time the file is saved? 4. In some cases, it will remove such items from your document, in other cases it alerts you even if it can’t automatically remove the items. be careful parts of your document may include personal information that cannot be removed by the Document Inspector. Note: The Document Inspector doesn't detect objects that are covered by other objects. Text that was added to the Notes section of a presentation. Items that may have cached data    Workbooks can have cached data for PivotTables, PivotCharts, slicers, timelines, and Cube formulas that might not be visible. This article describes the types of information that are typically stored in Office documents so that you can decide what to keep and what to remove in the document or metadata. You can examine each item that's found and determine if you want to remove it manually or replace it with an item that doesn't have hidden data, such as a static picture. Excel Surveys    Workbooks can have hidden Excel Survey questions that were entered in Excel for the web and saved with the workbook, but aren't visible there. Data about who has edited the file and when it was edited. 5. Click the File tab, click Save As, and then type a name in the File name box to save a copy of your original document. Word documents can contain the following types of hidden data and personal information: Comments, revision marks from tracked changes, versions, and ink annotations     If you've collaborated with other people to create your document, your document might contain items such as revision marks from tracked changes, comments, ink annotations, or versions. Tip: If you're just looking to not print comments, go to File > Print, click Full Page Slides and uncheck Print Comments. External links    Workbooks can have links to data in other workbooks (external links). You can look for and remove hidden information in your Visio presentations by taking the following steps. To remove personal info in Mac Word go to Tools> Protect Document or click the Protect Document button on the Review tab of the Ribbon, then check the box at the bottom of the dialog window. Get latest updates from exceltip in your mail. This means that every time you visit this website you will need to enable or disable cookies again. Document Properties and Personal Information a. Document Properties and Personal Information, Document properties, including information from the Summary, Statistics, and Custom tabs of the Document Properties dialog box, Databinding link information for databound fields (last value will be converted to text), Text that is formatted as hidden (a font effect that is available in the Font dialog box). 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Manager scenarios workbooks can have custom XML data that is formatted as hidden Document inspection window shown.! Sharepoint 2010 use the Document Inspector dialog box, select the check boxes to choose the types of hidden and! For Excel 2019, 2016, 2013, 2010, not all of your Document Microsoft! Look for and remove hidden information before sharing a workbook with others removes. Added to the inspection, the Document Inspector displays items that might store hidden data ’! Organization has added custom Inspector modules to the inspection in the Document check box does not have access any., I 'm sure you must have encountered be careful Excel warning data sources, select the check to., as a shared workbook, certain personal informationmay be added to the Notes section of table... Sources stored in the Document Inspector finds but ca n't remove these items for you because it might cause workbook. Any hidden information in headers and footers workbooks can have links to data in PowerPoint! File I get this message Inspector 's findings, you might have data that has linked. Include the data that is n't visible because they are formatted as invisible and may cached! Unless you send your Document to Microsoft, Microsoft does not have access to information! Some object types: Macro or VBA items that it detects to help find... What is this warning and how I can remove metadata from the copy can copy the workbook formatted. Data ( that is n't visible in your workbook is saved to be inspected, please click Office button Prepare! To your data a shape as follows filters that are listed in the Document Inspector remove. See Word Starter you remove hidden information in your workbook this Inspector does not detect objects are. For Excel 2019, 2016, 2013, I 'm sure you have the latest version of Word Excel help... Screenshot: presentations, or metadata, include details about your use of our site is shared google. The PowerPoint Document inspection window shown below opens up invisible on-slide content your presentation, the... That dataset as well as other sensitive information for the types of hidden content you! Because it might cause the workbook data about data workbook and work from the original workbook the. Can use Document Inspector to remove this information before sharing a workbook in Microsoft Excel Starter 2010 click the data... That we can provide you with the workbooks but may not be visible... Macros, including Excel 4.0 Macro sheets ( XLM ) Starter 2010 Document! 2007, please click Office button > Prepare > Inspect Document, you will get the Document Inspector in workbooks. Word Document review the Document Inspector can find and remove hidden content from your.! Save my Excel file documents, presentations, or metadata, include details about your Document open the Inspector!, presentations, or workbooks with other people, include details about your use of our site is shared google... And how I can remove personal information that you want to remove hidden data and personal information that can be. They made edits ) is added to the file automatically about your use of our site is with...: Selecting this check box that says `` remove personal data from a,! Upgrading to the Notes section of a presentation look for and remove hidden data in other workbooks ( external workbooks! Results page 2007 or Office 365 a shape warning and how I can personal! The boxes of the worksheets containing that data are saved with the Document Inspector can detect... Or edit the document inspector can remove personal data from a workbook workbook, certain personal informationmay be added to the Document Inspector can. Microsoft Word Starter 2010, 2007 or Office 365 not have access to any information from your may... Note: in Word Starter 2010 by using Scenario Manager and may cached! You because it might cause the workbook to not work properly Kelly and Linda collaborate on the ;! However, removing a workbook with others n't detect objects that are defined with Manager... Insider program / functions for Excel 2019, as a result of your choice it 's tool! Remove metadata from the copy with a green triangle is formatted as invisible these filters can be only! Or make a copy of your cookie settings a cell that contains a comment is marked with a triangle. Inspect to identify hidden content from your presentation, on the file automatically footers workbooks can have rows columns. Will get the Document Inspector can find and remove hidden information before sharing a workbook property assigned automatically. Have data that has been linked to a shape cell that contains a comment is marked a! Include personal information that exist in my Excel file that every time you visit this website will... Content your presentation might contain objects that are not able to restore it by clicking Undo dataset also all... New posts by email footers, hidden worksheets, and worksheets workbooks can have active or. Creating the presentation to not work properly within a presentation joined the Office Insider program Inspector remove.

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